Jotform Guide

Jotform PDF Editor Complete Guide to Creating PDF Forms

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Written by Muzi

Full Stack Web Developer and Digital Entrepreneur with a focused expertise in creating high-utility digital platforms that make complex technology straightforward for everyday users.

Updated May 2026 · 8 min read

💡 Quick Answer

Jotform PDF Editor automatically converts form submissions into formatted PDF documents. You can customize the PDF layout with your logo, colors, and field arrangement. PDFs are generated automatically after every submission and can be emailed to respondents instantly. Jotform also creates fillable PDFs from imported PDF documents.

What Is Jotform PDF Editor

Jotform PDF Editor is a built-in PDF design tool that creates PDF documents from your form submission data. Every time someone submits your form, Jotform generates a PDF version of their responses in the layout you've designed.

Use cases for Jotform PDF Editor include:

  • Automatically sending a PDF receipt after an order form submission
  • Creating a formatted PDF report from survey responses
  • Generating patient-facing PDF copies of completed intake forms
  • Creating branded PDF contracts from agreement forms
  • Producing PDF certificates or confirmations after registration

How to Use Jotform PDF Editor

  1. Open your form in Form Builder
  2. Click the PDF Designer icon in the builder toolbar (or go to More → PDF Designer)
  3. A PDF template is auto-generated from your form fields
  4. Drag fields to rearrange layout, add a logo, change fonts, and add headers/footers
  5. Save the PDF design
  6. In Notification settings, enable PDF attachment in the email notification to send the PDF to respondents automatically

Creating Fillable PDFs with Jotform

Jotform supports two approaches to fillable PDFs:

  • Web-based fillable form: Your Jotform form IS effectively a fillable PDF when printed or exported. Respondents fill it in a browser, and you receive the data + a PDF.
  • Import existing PDF: Upload an existing PDF document, map the PDF's fields to Jotform form fields, and let respondents fill the PDF fields through Jotform's interface.

For more on this, see Jotform Fillable PDF.

Automatic PDF Generation on Submission

Once you set up a PDF template in Jotform PDF Editor, the process is fully automatic:

  • Respondent submits the form
  • Jotform generates a PDF using the submission data and your layout
  • PDF is stored in the submission record in Jotform Tables
  • PDF can be automatically emailed to the respondent and/or form owner
  • PDFs are accessible from the submission management dashboard

PDF Customization Options

  • Add company logo
  • Custom header and footer text
  • Font selection and sizing
  • Page orientation (portrait/landscape)
  • Drag-and-drop field layout
  • Section grouping
  • Conditional field visibility (show/hide fields in PDF based on answers)
  • Color scheme customization
  • Digital signature display

Frequently Asked Questions

Does Jotform have a PDF editor?
Yes. Jotform PDF Editor converts form submissions into professionally formatted PDF documents automatically. You can customize the PDF layout, add logos, choose fonts, reorder fields, and set up automatic PDF delivery to respondents and form owners after submission.
Can Jotform create fillable PDFs?
Yes. Jotform can create fillable PDF forms that users can fill and submit online. You can import an existing PDF document, map form fields to PDF fields, and have respondents complete the PDF through a browser. Completed responses are also available as a filled PDF.
Does Jotform automatically generate PDFs from form submissions?
Yes. Once you design a PDF layout in Jotform PDF Editor, every new form submission automatically generates a PDF version. PDFs can be automatically emailed to respondents, sent to form owners, and stored in Jotform's submission records.
Can I convert a Jotform to a PDF?
Yes. In Jotform, open any form, go to Form Builder, and click the PDF Designer icon. This opens Jotform PDF Editor where you can design a PDF layout based on your form fields. The layout customization includes field placement, headers, logos, and page formatting.